Tesla Fleet Management
Manage your Tesla fleet, not just track it.
Live tracking, utilization, charging and cost, and per-driver activity for your Tesla fleet, all in one place you own. We turn the data the cars already produce into the numbers you need to actually run the fleet.
Custom-built and documented. Yours to keep.
From a phone app to actual fleet management
A Tesla fleet produces everything you need to manage it well: location, charging, mileage, utilization, driver activity. The problem is that it all lives inside an app built for one driver checking on one car, not an operator running a fleet. Real fleet management starts with getting that data out and turning it into numbers you can act on, and that is exactly the part that trips up most do-it-yourself attempts.
Getting the data out is the hard part
The official path to the data is the Tesla Fleet API, and it is unforgiving if you do not know its quirks. The most common reason a home-grown integration shows blank dashboards is authorization. Tesla locks all vehicle data behind specific permission scopes, and a token issued without the right one will keep returning empty results even though every setting looks correct. Adding a missing scope later is its own trap, because Tesla reuses the existing grant unless the vehicle owner first revokes the app and re-approves it. We have been through that exact wall and know how to get a token that actually carries the permissions your fleet data depends on.
Enrolling vehicles so the connection stays up
A fleet you can manage needs more than a one-time login. Each vehicle is registered against your partner credentials and paired with a virtual key, which is what lets the platform authenticate to the car and, where you want it, send commands through Tesla's vehicle command proxy. Done properly, the connection is stable and secure. Done casually, it is a token that works in the demo and silently stops a week later, which is no basis for managing anything.
Live and historical, in one store you control
We run a streaming pipeline that captures position and status in near real time, and we keep the history. Raw API output is not very readable, so we reverse-geocode positions into real places and reconstruct the stream into drives and charges you can actually interpret. All of it lands in a database on infrastructure you own, not a vendor cloud that meters access to your own fleet's data.
The numbers that run a fleet
From there it becomes management, not just tracking. Utilization tells you which vehicles earn their keep and whether the fleet is the right size. Charging cost and patterns turn the energy line into something you can plan. Mileage and trips, per driver and per vehicle, give you accountability and a head start on service intervals. We build clean dashboards white-labeled to your brand, and because the data lands in a database you own, it stays yours to work with. It is one place, and it looks like yours.
Who it's for
Organizations running a Tesla fleet who want to manage it like an operator, with real visibility and control, and who want to own the data and the platform behind it rather than renting a generic fleet app that was never built around how the vehicles actually report.
What we deliver
Setup and vehicle enrollment
We register your fleet with the Tesla Fleet API, get the OAuth scopes right the first time, and pair each vehicle with a virtual key so every car reports reliably from day one instead of dropping off a week later.
Live fleet tracking
Near real-time location and status for every vehicle, so you know where the fleet is right now rather than opening one car at a time in a phone app that was never built for an operator.
Utilization and right-sizing
Per-vehicle and per-driver utilization, so you can see which vehicles earn their keep, spot the ones sitting idle, and make an honest call on whether the fleet is the right size.
Charging and cost control
Charging state, patterns, and cost surfaced clearly, so the energy line stops being a guess and becomes something you can actually manage and plan around.
Mileage, trips, and driver activity
Trips and mileage per driver and per vehicle for accountability, scheduling, and staying ahead of service intervals, all from data the cars are already producing.
A platform you own, and we run
Everything lands in a database and branded, self-hosted dashboards on infrastructure you control. We handle hosting, token refresh, updates, and monitoring so it just keeps working.
Frequently asked questions
What can you actually manage from this?
The operational side of a fleet: where each vehicle is, how it is being used, what it costs to charge, how far it has driven, and how that breaks down by driver and by vehicle. It pulls the numbers a fleet manager needs out of the app and into one place you can act on.
What data can you pull from a Tesla fleet?
Through the Tesla Fleet API we capture vehicle location, battery and charging state, trip and mileage data, and overall vehicle status, subject to the scopes you authorize. This is the part most do-it-yourself attempts get wrong: Tesla gates all vehicle data behind specific permission scopes, and a token granted without the right one will return nothing useful no matter how the app is configured. We get the scopes right during onboarding so the data you need actually flows.
Is the tracking live, or pulled on a schedule?
Both. We run a streaming connection for near real-time location and status, and we retain the full history so you can review an individual trip or report on months of utilization. You are not stuck refreshing an app to see where a vehicle is.
Can the platform send commands to the vehicles?
Yes, where it makes sense. Tesla requires a paired virtual key and a vehicle command proxy to authorize actions like climate or charging control. We can stand that up as part of the build, with the security around it done correctly, so commands are authenticated rather than wide open.
Where does the data go, and who owns it?
Into a data store you control, and we surface it in branded, self-hosted dashboards, all on infrastructure you own. Because it lands in a standard database, the data stays yours to work with rather than locked inside a third-party fleet app charging per vehicle to see it.
Can the dashboards carry our branding?
Yes. We white-label the reporting with your logo, colors, and naming so it looks like your platform, not an off-the-shelf tool. The same applies to the login screen and the views your team and drivers see.
We are not sure what is possible. Where do we start?
A scoping call. Tell us your fleet size and what you want to manage, and we will lay out exactly what the telemetry can deliver, how vehicle enrollment works, and how we would integrate it with the reporting you already use.
Ready to manage your fleet from one place?
Book a 30-minute scoping call. We will tell you straight whether it is worth doing, how we would approach it, and give you a written quote.
Call (855) 737-9500 / (480) 573-3349
Email [email protected]
15-minute response on critical issues, 24/7. Onboarding in two to three weeks.